The best HR software takes care of time consuming tasks and frees HR managers’ time to focus on the most important tasks for the success of the business.
It’s simple for a small business owner to overlook HR. It’s not as attractive as company operations that prioritise income or development and having an HR department is not required by law. However, even companies with a small staff must do certain HR-related tasks. And if you don’t do them effectively, they might easily consume all of your time.
HR software is really beneficial, especially for small businesses. These technologies assist you in developing HR procedures and automating crucial operations for a nominal monthly price. You’ll spend a lot less time on them and more time working on the things you enjoy.
Additionally, the tools work well. Companies questioned by PWC in 2020 said that they intended to raise their spending on HR technology by 74%. Their ability to boost productivity, offer worker intelligence, and enhance employee satisfaction are their main advantages. The top ten HR tools for small enterprises will be the topic of this article. I’ll also discuss why you might require one and what to watch out for while making your choice.
The Best HR Software For Small Businesses Comparison Criteria
Here is a list of our assessment standards:
- Any programme must have a good user interface (UI) and user experience. The finest tools feature a simple user interface that is simple to use on desktop or mobile.
- Usability: Small business HR systems need to be simple to use so that anybody can utilise them. Good customer service and documentation are also beneficial.
- Integrations: Automating chores is made easier by integrating with other programmes. When you establish an employee profile, you might configure integration to automatically add users to a Slack channel. or one that connects your accounting software with payroll software.
- Value: Budgets for HR software solutions are often little for small enterprises. These resources are either inexpensive or totally free.
The Best HR Software Key Features
A comprehensive collection of cutting-edge human resources features is not necessary for small organisations. Consider your company’s demands when selecting the best HR software, and go for a programme that excels in these areas. By doing this, you may acquire the workforce management capabilities you want without paying too much.
- Automation of payroll: Payroll is the one HR task that every company must complete. With the help of payroll automation tools, you can create workflows that compile information on hours worked and then make payments with a single click.
- Self-service: Self-service features let your staff members handle basic HR duties on their own. For instance, they can create pay stubs without getting in touch with anyone at your company. This allows you to spend less time on these tasks and helps your team members obtain what they need more quickly.
- Utilize an attendance monitoring system to keep track of who is working when. In addition to connecting with payroll features to manage payment, it offers visibility into possible staffing concerns.
- Hiring management: If your small business is expanding quickly, you must hire management features. These enable you to produce job postings that you may distribute on social media platforms or job boards, gather applications, and manage candidates.
- Setting up automatic employee onboarding and offboarding routines is another useful feature for small but expanding businesses. Simply make a list of everything that needs to be done before employees can begin, provide them with a link to your tool, and they can do the tasks on their own.
10 Best HR Software For Small Businesses: Overviews
The top applications for each SMB HR software are highlighted along with some standout features and pictures that provide an overview of the user interface. The majority of the tools operate on a SaaS basis, which requires a monthly membership fee to access them. Nevertheless, we also provide several self-hosted and free choices.
The all-inclusive HR suite Eddy was created for small, neighbourhood enterprises. Businesses may use Eddy’s user-friendly software to hire, onboard, manage, and pay employees. Travis Hansen, a former professional basketball player turned entrepreneur, founded Eddy in 2017. Since then, the company has expanded quickly because of its straightforward yet effective product, stellar customer support, and emphasis on small, deskless companies in the area.
A comprehensive application tracking system, candidate tracking, and job posting management are important elements (ATS). The onboarding system enables HR managers to effortlessly gather digital signatures, assign assignments, and build personalised onboarding packages.
People management is a key feature of Eddy; users have access to business directories and may store crucial employee files, performance notes, and training and certifications in employee profiles. Additionally, you can use their time tracking tool to easily clock in and out of employees’ shifts, create custom PTO policies, approve or deny requests, and manage payroll procedures using Eddy’s full-service payroll system, which supports multiple pay periods and handles end-of-year W-2 preparation, filing, and distribution.
Eddy starts at $8 per person per month
Depending on your needs, Monday.com may expedite a wide range of data collecting procedures, which is a huge benefit for small enterprises. It’s quick and simple to migrate your data to their system with 200+ pre-built templates to pick from, and you can even transfer data from pre-existing Excel spreadsheets. Once everything is set up, you may choose to examine your data in a variety of graphic representations, such as bar and line graphs, pie charts, and Gantt charts. Their current templates for hiring, onboarding, and HR service requests will be very helpful for small organisations, especially those with limited or no specialised HR assistance.
It may also be used for other tasks including organising corporate events, following up on sales leads, controlling outside contractors, or monitoring employee training and development. The Monday system also features adjustable automation to lessen minor and repetitive administrative activities as well as Forms that gather information and feed it into dashboards in real-time.
Monday interacts with a broad range of productivity and communication platforms, like Google Drive, LinkedIn, Slack, Microsoft Teams, OneDrive, Outlook, Zoom, Zapier, and others, to further improve your internal procedures. Monday.com provides a free lifetime subscription for two users (with restricted functionality) for extremely small organizations.
Basic $8 seat / month
Standard $10 seat / month
Pro $16 seat / month
A web-based HR solution for small firms is called Bitrix24. The programme has a tone of capabilities that are beneficial for businesses without sizable HR teams. These include document management, a time and attendance system, and an employee directory.
The self-service HR site is one of my favorite features. This allows employees to access essential HR services without having to talk with an HR representative. You may build up procedures for permits for business trips and vacation requests, for instance.
They also provide customer service software…The tool allows you to quickly create and launch a live chat, a support request form, a knowledge base and more.
The basic functions of Bitrix24 are available for free usage, which may be all that small enterprises require.
Basic – Effective collaboration for small businesses and sales teams 5 users Rs. 3,490/mo
Standard – Advanced collaboration for your entire company and workgroups 50 users Rs. 6,990/mo
Professional – Maximum sales and business process automation Unlimited users Rs. 13,990/mo
Open HRMS is an HR software that is available under the GPL and has a tonne of small business-friendly features. You may handle attendance, vacation, transfers, payroll, appraisals, and more with the aid of the options available.
The tool’s modular structure makes it easy to tailor the solution to your own needs, which I find appealing. By doing this, you may avoid becoming weighed down with features that are unnecessary for a company your size. The tool’s organization makes perfect sense given that small firms’ HR requirements differ from those of bigger companies. And whenever you need new features, you can always add them. It is an open-source programme. This indicates that you are free to download, install, and administer it on your own server.
Package 1- $499 /Month
Package 2- $799 /Month
Package 3- $1099 /Month
HR.My is unique since it is totally free. You have free access to all services, unlimited free employee additions, and free storage. Because it is cloud-based, you may access it from anywhere and don’t need to bother about setup or maintenance.
The free edition is ad-supported, which is the catch. Although they don’t interfere with operation, the adverts may be irritating. If you’d like to disable them, you may do so by making a $5 monthly donation to the tool’s crowdsourcing effort. When you make this donation, you’ll also get 3500 MB more file storage.
The HR functions of the programme are comprehensive. You receive payroll to track wages and bonuses and produce payslips, a time clock and attendance to monitor employee attendance, leave management to make sure you never run short on workers, and expense reporting to monitor employee spending of company funds. Many of the capabilities allow you to save time by allowing you to develop automated approval procedures. For instance, the programme will alert you when someone submits an expense so you may accept or reject it.
Pricing – Basic $0
Fingercheck is an HR solution with a broad feature set that includes expenditure tracking software, scheduling, payroll processing, and recruitment. Onboarding is essential to an employee’s performance, and Fingercheck excels in this area, as any HR professional will tell you. It enables you to design onboarding processes that new hires may go through.
You may upload the pertinent documentation, and the programme will produce all the documents you require for compliance. The mobile app allows users to complete the whole onboarding process, including signing documents. Additionally, the dashboard will allow you to track progress as a manager. Gusto and QuickBooks are two third-party accounting programmes that interface with Fingercheck. This keeps your HR department and finances on the same page.
Pricing is $8 per worker, every month
With all the essential HR tools you require to manage your staff, SnapHRM is a cloud-based HR management system. You may handle payroll, keep track of attendance, plan vacations, and more. You can also establish an employee database. The recruiting management system is a wonderful feature. It enables you to make job posts that you may distribute on external networks to attract interest in your position. Shortlists can then be made, and interviews can be scheduled, to advance candidates through the recruiting process. If your company is small but expanding, this is a really helpful tool.
Businesses with less than five workers can use SnapHRM without paying a dime. You can use all the features with this plan, but you won’t get live assistance.
Pricing for businesses with more employees still starts at $8 per month, which is reasonable.
Bright HR is a user-friendly software for managing human resources. It has products developed for the markets in the UK, Ireland, Canada, New Zealand, and Australia. Your workers are listed in the employee hub. It is simple to establish new members’ profiles and assign them to the appropriate team. Each profile includes all pertinent employee data, such as pay, job description, yearly leave, and absences.
Additionally, the calendar feature is helpful. You may prepare ahead by viewing who will be taking impending leave here. For each employee, you may make a schedule so you can see who is working and when. It’s simple to make the rota public, and the programme alerts the appropriate staff members when you do.
Granular reporting, free software that automatically reports when employees clock in and exit, and a tracking and expense-approval app are further options.
The base package for BrightHR costs $4.08 (£3) per employee each month.
Gusto is a user-friendly HR management system. It includes all the typical tools. You may set up payroll to rapidly establish and authorise payments, or you can track paid and unpaid absences using time tracking software. The tools for benefits management assist you in setting up pensions, health, and savings plans for employees.
A concierge service is a fantastic option for companies without specialised HR knowledge. A group of HR professionals are reachable through this by phone or email. The plan also includes notifications and tips to assist you in maintaining compliance with applicable laws.
Numerous additional HR, accounting, and general apps, like Asana, Zoho, Bonusly, and Quickbooks, are integrated with the platform. In addition to the $39 monthly basic charge, Gusto costs $6 per employee each month.
The version with the concierge service costs an additional $149 above and above $12 per person each month.
A nice option for startups that are small yet expanding is the HR tool Sapling. It is adaptable enough to function with a variety of apps, including Google Drive, Slack, Asana, and Xero. This means that there is a strong possibility that Sapling will be able to handle the shift if you need to switch systems as you expand.
The programme contains capabilities that let you design workflows and processes for various HR tasks. You might, for instance, design an onboarding protocol that new recruits would follow. Sending them the link will allow them to complete the full procedure without the need for HR input. It helps your team work more efficiently and guarantees that workers complete projects on schedule.
Sapling also provides tools for handling payroll, personnel administration, offboarding, and vacation time. Pricing is not disclosed, but you may get a price by getting in touch with the business.
Onboarding with Sapling starts at $4.92 per user per month, and the entire core HRIS experience starts at $6.99 per user per month based on 100 users.