Why is project management (PM) still frequently labour-intensive and ineffective? Do you still need to constantly update spreadsheets, deal with piles of post-its, and attend meetings for weekly updates? What a waste of time and energy it is. With a little assistance from the correct software application, you may quickly and easily get a thorough perspective of your project. There is more than enough project management software available today to keep you in control of any project.
In this article, Mopinion will define project management software, discuss key functionalities of project management software that are crucial to take into account when selecting software for your company, and, of course, give you a rundown of the top project management software currently available.
Project Management Software: What is it?
For project planning, resource allocation, and scheduling, a variety of sectors employ project management software. It makes it possible for project managers and complete teams to manage their budget, quality control, and any paperwork that is shared during a project. This software also acts as a hub for project stakeholders to more easily collaborate.
What characteristics define an excellent project management software?
There are several factors to take into account while operating and managing projects, including tracking down deliverables, managing resources, controlling budgets, and collaborating with team members. This also applies to selecting the appropriate project management tool. To assist you, the top 5 functioning features of project management software are listed below:
- Task lists: It’s essential to be able to assign tasks and change their statuses so that everyone in your team is aware of the situation.
- Schedules: A number of tools provide calendars, Gantt charts, or milestone tools that aid in understanding how a work fits into the overall project and how much time it will take to complete.
- File sharing: The ability to organise and share important project papers cuts down on time spent looking for files.
- Communication: Project management depends heavily on communication since effective communication leads to rapid and simple problem solutions.
- Reporting: When it comes to keeping themselves current on the project as a whole, this is crucial for all team members. But this is also a significant benefit for project managers who want to make sure that the project is moving forward and that tasks are being completed on schedule.
Let’s look at the top 20 project management software’s:
Many project management teams utilise Basecamp, a well-liked project management tool. This programme provides a variety of tools for working together, such as a specialised discussion space where users can post remarks. A daily email summary of the projects on which your team is working (with status updates) is also delivered to you. Users can also participate in conversations via email. Use this software’s robust search engine to find files or discussions if you can’t seem to find a certain thing.
The straightforward yet effective Kanban framework used by MeisterTask makes project management easier. This clever, user-friendly online project management software is literally one of the best project management software and is a popular pick for teams that value clear visual design and a positive user experience because of its broad variety of collaboration possibilities.
Collaborating with coworkers in-house and from a home office is made simple and pleasurable by features like watching, mentioning, tagging, and task scheduling. The first-of-its-kind agenda offered by MeisterTask is a personal board on which tasks from any project may be grouped. With all of this versatility, MeisterTask still manages to be quick and logical owing to a variety of clever automation and strong native connectors with programmes like G Suite, Slack, and GitHub.
For the project management power user, Teamwork Projects is a fantastic project management tool.
You can find all the resources you need to follow a project’s progress in Teamwork Projects. The programme is quite adaptable and has many user-friendly features, including Task Management, Milestones (you can connect task lists to Milestones, for example), Messaging, File Storage, Time Tracking Tools, and more. Project teams can visualise their work using a marked calendar, a Gantt chart, and set up reports with the aid of teamwork.
File management assistance is available through Box.com, Google Drive, and DropBox.
By incorporating all of the crucial components of project management into a single piece of software, Nifty is a cutting-edge project management software that shortens project development cycles and boosts team efficiency. The outcome is milestone-driven development that keeps teams motivated and ensures that organisational goals are completed on time.
The task management features of Nifty’s software include file and document sharing, a built-in calendar that can be connected to Google, and kanban or list view task management. Because each project has its own discussion thread that encourages topic-specific conversation, collaboration on Nifty comes naturally. Additionally, Nifty includes a Github integration that, in a way that no other software can match, encourages cross-departmental cooperation.
An large project management software with a simple and clear interface is Zoho Projects. Project planning, which divides projects into manageable sections, Gantt charts, which show the progress of tasks, reporting tools, collaboration software, which facilitates communication between consultants, vendors, staff members, and clients, and document management are all covered by this programme.
Additionally, it may be connected with programmes like Dropbox and Google Apps. Here is a closer look at Zoho’s some others software’s like business accounting software.
An online project management software called ProofHub prioritises simplicity. The primary target market for this project management tool is small and developing enterprises. Groups and clients are given project assignments that they may discuss, share, and amend. Additionally, Proofhub provides users with the option to establish unique roles for Gantt charts.
The following are a few of the ProofHub’s supporting elements: Customized Roles, Workflows and Boards, Gantt charts, Reports, Time tracking, Discussions, Chat, Calendar, File management, Notes, and in-app alerts.
Popular project management tool JIRA mostly serves agile software, and development teams. These teams may utilise agile reporting, kanban boards, and customizable scrum boards within the programme (in real-time). Additionally, users may examine any open issues, view bugs, and measure time spent on individual tasks. JIRA includes a substantial collection of APIs that let users integrate it with several third-party programmes.
Due to the fact that it is an online kanban tool, Trello differs from these other project management programmes. This indicates that it presents a comprehensive perspective of the entire project. Trello allows users to create cards and move them about the virtual “board.” These cards can show information that any user of the chosen tool can view, such as chats or to-do lists that can be written on a board.
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Start by establishing your individual process on Monday.com. You may view and highlight components like time management, text, or places with this project management software. With this application, you can collaborate with your whole team while also saving time by just capturing crucial discussions and documents.
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The Asana project management tool delivers tasks, projects, discussions, and dashboards to help keep work organized. The option to add custom fields and track only the data that matters to you, according to many pleased customers, is the tool’s most appealing feature.
The programme also includes Team Pages, where discussions and ideas are posted for everyone to view, as well as a “Smart Box,” where team members only get crucial project updates rather than constant back-and-forth messaging. Numerous other systems, such as Google Drive, DropBox, Github, MailChimp, and others, may be combined with it.
A user-friendly project management tool, Adobe Workfront provides real-time reporting, customizable project dashboards, and complete visibility of all ongoing activities and processes. Additionally, it provides tools for project prioritisation and capacity planning, as well as alerting teams of ongoing work. Microsoft Outlook, Google Drive, and Adobe Creative Cloud may all be connected with Workfront.
Project management and collaboration software called Wrike is hosted in the cloud. This application guarantees that the project is completed within the specified time frame and budget by assisting users in keeping track of daily activities. Wrike may be coupled with other corporate products like Google Apps, Microsoft Excel, Dropbox, and many more for creating tasks.
Emails may also be converted into tasks using the Wrike app. Users may easily create, assign, or modify documents from their email account thanks to this email connectivity.
A project management software that automatically adjusts to your company is called LiquidPlanner. For instance, the programme automatically updates modifications as a user’s priorities and resources change. Additionally, this platform provides cross-project visibility, providing insights on the status, dangers, and budgets of all projects simultaneously. Users may manage project performance, evaluate expenses and profits, and keep an eye on resource usage, client portfolios, and baseline trends thanks to its comprehensive analytics.
Hubstaff is a fantastic platform that uses agile methods and automated procedures. With Hubstaff, you can concentrate on your sprints by prioritising work, automating stand-up meetings, and simply communicating with your team members about feedback and the project’s progress.
Project management tool TeamGantt does a great job of serving small enterprises. It is fairly simple to set up and can most likely be operational in an hour or two. Users of the programme may invite coworkers to Gantt charts, which they can then alter when permission has been given. The in-app cooperation and communication are TeamGantt’s only weaknesses.
The software ClickUp is ideal for managing tasks and processes. You may assign tasks, change their requirements, and modify your process. This tool will work for you if you work with Agile. Utilize this application to manage your sprints, resources, team workload, and collaboration with other teams.
One of the top 3 project management tools in the world is Celoxis. With a dynamic UI that has a Gantt chart view of projects and a variety of various financial tools that may assist manage hours and project money, this programme is easy to use and uncomplicated. Users can host the data themselves or utilise Celoxis’ hosted version (the SaaS plan). Although this programme has many wonderful features, its reporting capabilities—which include an excellent reporting engine, drill-down charts, time-phrased data, and flexible/shareable reports—really stand out.
Backlog is a tool for managing projects and collaborating across many teams inside a company. You can effectively manage tasks and projects, and there are features specific to each team. Within this one interface, development teams can assign issues and review code while sales teams can keep track of leads.
ProjectManager.com is last but by no means least. Task management and time sheets, both of which may be updated remotely, are two wonderful aspects of this award-winning programme. Users of this project management application may also access a real-time dashboard, Gantt charts, and project planning features.
You may manage projects and tasks, make proposals, and issue invoices with the aid of Plutio, an all-in-one company management platform. With Plutio, you can keep track of your time from any location and see everyone’s time inputs on an effective timesheet.
Selecting a project management software
The size of your team and organisation, the number of features you need, and the aspects you value the most should all be taken into account when selecting the best project management software. In either case, I believe you’ll soon realise how much simpler your daily tasks will be with such software in place.
We hope that this review has given you some ideas for selecting the project management tool that would be best for your company. Please feel free to leave your recommendations or knowledge of any excellent project management tools in the comments section below.
It’s time to start considering how you’ll track client satisfaction after you have your project management software up and running. In reality, several of the product management programmes mentioned above provide integration possibilities for Mopinion and other user input programmes.